Board of Directors Minutes March 23, 2009

MINUTES

PORTLAND UNITED MOUNTAIN PEDALERS

BOARD OF DIRECTORS

MARCH 23, 2009

1. APPROVE MINUTES? (what is going to be our practice here?)

   1. We will send out minutes for approval by the board within a week of the board meeting and before the next general membership meeting.

1. ANNOUNCEMENTS

   1. PUMP attended the City Club meeting. It was a non-event. They did not discuss Forest Park.

      1. City Club is going to have a Forest Park Committee.

   2. We will have a creation of a 501c3 Committee with Joe Barcott and Jordan Norris as members to discuss legal matters related to non-profit status.

1. TREASURER'S REPORT There was no Treasurer’s report, the Treasurer was absent.

1. OLD BUSINESS

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   1. Bylaw amendments to Amy (Jordan)

      1. New By-laws were presented and signed by the Board of Directors.

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   1. Committee Reports (Preparation of a Google Document?)

1. Marketing/Membership/Web (Paul)

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         1. Rebranding & new name

            1. Discussion of new name and rebranding effort.

            2. A motion was brought to bring the name change to the April general membership meeting.

            3. A motion was passed to have a board meeting April 20th.

         2. Revised mission statement

            1. Was not discussed

1. Advocacy (Tom)

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            1. Gateway Green

               1. Met with Portland Parks, ODOT, Metro, OR State Parks and Oregon Solutions (a part of the Governor’s Office) to figure out who will manage the Gateway Green.

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               1. OR State Parks, Metro, and ODOT are not interested in being the key, it is most likely Portland Parks.

               2. Gateway Green open house. April 14 at 7:00 p.m. Elks Lodge-711 NE 100th Avenue

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            1. Forest Park

               1. Forest Park White Paper meeting was delayed. Until after meeting with Nick Fish’s office. All parties will be present at this meeting.

            2. Other

               1. Discussion of a Private Donation to found Forest Park efforts.

1. Rides (Shane)

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         1. How do we address the issues suggested by the marketing committee such as a lack of diversity and riding styles on the rides? How do we attract new riders?

            1. We need to attract more ride leaders.

            2. Have a variety of types and levels of rides

1. OTHER OLD BUSINESS

1. NEW BUSINESS

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   1. 501(C)(3) documents. Examine with regard to amending mission statement, revising bylaws, and changing name. What must be reported to the IRS? (Joe)

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   1. March 31 Membership Meeting at Northwest Luck Lab. Early arrival to meet Evergreen representatives John Lang and Justin Vander Pol.

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   1. Participation/Booth at Regional Events

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   1. April 5 Horning's Hustle (Kris) PUMP will help and may provide food.

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         1. Sunday Parkways (Will doing skills courses with Rich Cassidy)

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            1. Discussion of having more family and kids events in part with the Sunday Parkways and the kids races at the Short Track Races.

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         1. June 21: North Portland

         2. July 19: Northeast

         3. August 16: Southeast

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      1. 5. Other Events?

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   1. Membership Meetings

      1. We discussed the Following:

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         1. All future meetings at Northwest Lucky Lab?

         2. What is purpose of meetings?

         3. How can we make them interesting to members, especially new members?

         4. Should they be more social than business?

         5. Should we have a program each time? A program chair?

1. OTHER NEW BUSINESS

1. NEXT BOARD MEETING APRIL 20

1. ADJOURN